Generally, all employees may accrue vacation, compensatory time and sick hours to use for paid time off. Employees are also generally eligible for Holiday pay. The amount of paid leave accrued is determined by your title/pay plan, percentage of time and the amount of qualified service credit. Specific information on how to calculate paid time off and determine usage of that time is available in the applicable University policy or collective bargaining agreement. The resources on this page, provide general guidance and assistance for understanding the calculation of paid leaves.
Paid Time Off Resources
- Vacation Leave for Non-Union Employees (see PPSM 2.21 Absence From Work policy)
- Vacation Leave for Union Employees (refer to the appropriate Collective Bargaining contract)
- Leave Accrual and Holiday Pay (see Holiday Pay block to the right)
- Catastrophic Leave Sharing Program
- Leave of Absence
OTHER PAID LEAVES
Including administrative, bereavement, blood donation, catastrophic, jury duty, and military, may also be available. Visit the Leave Administration page or contact Leave Administration through HR ServiceNow.
Unpaid Time Off Resources
You may be eligible for unpaid time off, depending on the applicable University policy or collective bargaining agreement.
- Family and Medical Leave
- Military Spouse/Domestic Partner Leave
- Parental Bonding Leave
- Personal Leave of Absence
- Pregnancy Leave
Visit the Leave Administration page or contact Leave Administration through HR ServiceNow
Holiday Pay Resources
- Staff Holiday Calendar 2024
- Academic Holiday Calendar
- 2024 Leave Accrual and Holiday Pay Chart
- 2023 Leave Accrual and Holiday Pay Chart (Revised 10/12/2023)
- Bi-weekly Holiday Earnings Table
- Holiday Eligibility Chart (rev Nov 2023)
MEMOS
2023 Holiday Pay Eligibility and General Curtailment Information - Nov 2023 (Revised)
2022 Holiday Pay Eligibility and General Curtailment Information - Nov 2022
Service Credit
Service Credit is used for determining vacation accrual rate and time towards service awards. About Vacation Service Credit
If you have questions about your Service Credit, submit a ticket to HR ServiceNow and select the Service Credit option.
Vacation Service Credit
Used for determining vacation accrual rate and time towards service awards.
Determined by calculating sum of all months of qualifying service. A month of qualifying service is a month on pay status at 50% time or more. Service need not be continuous and may include staff and academic service at:
- University of California
- California State University
- State of California service (including Hastings College of the Law)
- Department of Energy Laboratories
Retirement Service Credit
Used for purposes of determining retirement eligibility and pension calculations.
Generally, employees earn one year of service credit for a year of full-time work. Part-time or variable-time work earns a proportionate amount of service credit. For example, a member who works 50% time for one year receives one-half year of service credit. Employees do not earn service credit for overtime or other work outside their normal, regular appointment.
Appointment/Seniority
Service Credit
Used for layoff and reduction in time purposes.
Generally, seniority is calculated by fulltime-equivalent months (or hours) of University service. Employment prior to a break in service is not counted. (See individual policy or contract for specific policies.)