TO:         Department Heads, Directors, Managers and Supervisors

FR:         Cynthia Señeriz, Director, Human Resources

RE:         New Updates for COVID-19 Related Leaves for Staff Employees

A new Kronos pay code “COVID-19 Pay Continuation” will be available Tuesday in the Kronos timekeeping system for use in the current pay period.  The new pay code should only be applied to career employees who meet all of the requirements for pay continuation as defined in the guidance issued by the Office of the President at COVID-19 Related Leaves and Job Protections Guidance for Policy-Covered and Represented Staff Employees.  The new Kronos pay code will be added to the timekeeping instructions posted at

To recap other recent updates from April 28th and May 4th, this is a reminder that the Office of the President also issued revised guidance that allows non-exempt staff employees to utilize the Paid Administrative Leave (PAL) in less than full day increments, and Emergency Paid Sick Leave (EPSL) may be taken in blocks, rather than a single two-week block.

Additional resources concerning COVID-19 Leaves for staff employees:

Employees are encouraged to communicate their questions directly to their supervisor
Supervisors can submit questions to HR concerning staff usage of Paid Administrative Leave (PAL) and Emergency Paid Sick Leave (EPSL) via ServiceNow:  Human Resources ServiceNow => Login => Employee & Labor Relations  => Department Advisory Services
HR guidance concerning COVID-19 impacts is posted on the HR website and updated regularly
Information concerning Expanded Family and Medical Leave (EFML) is posted on the HR website under the Leave of Absence webpage 
The new form to request EPSL and EFLML is posted at: Employee Request for Emergency Paid Sick Leave (EPSL) and Expanded Family and Medical Leave (EFML) form
Questions concerning academic appointee usage of PAL, ESPL, and EFML should be submitted or the appropriate analyst in the Academic Personnel office