TO:     Deans, Department Heads, and Business Officers

FR:      Lisa Romero Interim Director, Human Resources

RE:     HR Guidelines for Implementing Administrative Pay in Response to the Effects of the Evacuation Orders and Extreme Weather Conditions 


In follow-up to the Chancellor’s email dated January 9, 2023, we are offering guidance regarding available options for staff who were unable to report to work due to the effects of the extreme weather conditions that prompted mandatory evacuations and road closures. These guidelines are intended to explain and supplement the Absence from Work Policy, PPSM 2.210, Section III.F.1. for policy-covered staff as well as the applicable collective bargaining agreements for represented staff where similar provisions exist.

Implementing Procedures for Administrative Pay for Emergencies

The one-time use of up to two days of paid administrative leave for the period January 9th thru 11th is intended to alleviate some of the personal hardships resulting for staff unable to report to work who otherwise would have to utilize accrued leave balances or leave without pay during this time.  This administrative pay is available to both policy-covered and represented staff.  


Staff who, due to the effects of the mandatory evacuation zones and/or road closures, were either unable to report or instructed not to report to work and were unable to work remotely.

Approval Process:  Staff should contact their supervisors or department heads as soon as possible if their ability to work was impacted during the specified time frame.  For departments with Kronos timekeeping, instructions to record administrative leave in Kronos will be provided separately.  

Departments with questions regarding staff who were impacted in the evacuation zones and/or by road closures should contact Sydney Roberts, Employee & Labor Relations Manager, at extension 4210.