Thursday, July 6 2017
TO: Business Officers and PPS Preparers/Reviewers
FR: Cynthia Señeriz, Director, Human Resources
RE: Completion of Merit Program for Non-Represented (Policy-Covered) Staff (FY 2017-2018)
The merit program for non-represented (policy-covered) staff employees is now complete. The pay increases are reflected in PPS with an effective date of June 18, 2017 for bi-weekly paid (BW) employees and July 1, 2017 for monthly paid (MO) employees. Please take a moment to review PPS to confirm that all eligible employees were properly updated and included.
Employee Communication Templates
Please notify your employees individually of the merit pay increase they received. Below are sample templates for department heads and supervisors to consider using. Feel free to edit and personalize these communications as needed. If there are unique situations in your department that the sample templates do not adequately address, please feel free to contact your department’s designated Employee and Labor Relations Specialist for assistance.
Submission of Performance Evaluations
Please remember to send in electronic copies of the signed performance evaluation forms for all career non-represented staff receiving a merit increase via the following email drop box (this is a different email address than last year):
smo-ucsbeval@ucsbconnect.onmicrosoft.com
Complete instructions for submitting the performance evaluations can be found in the Merit Program Administration Instructions memo dated June 9, 2017. All evaluations should be forwarded by Monday, July 31, 2017.
Additional Questions
Please contact Amy Arnold, Senior Human Resources Analyst, at ext. 4068, or amy.arnold@hr.ucsb.edu , if you have any further questions.
****Sample Communication Templates****
Template #1 (standard memo)
Dear [Employee Name]:
I am pleased to inform you that a ___% increase to your base pay has been approved under the 2017-2018 Merit Program for Non-Represented (Policy-covered) Staff. Your new pay rate is $_______/ month or /hour, effective June 18, 2017 for bi-weekly paid employees or July 1, 2017 for monthly paid employees. If you have any questions regarding your merit increase or performance evaluation, please do not hesitate to ask me.
Thank you for your continued commitment and dedication to our University.
Sincerely,
[Supervisor or Department Head]
Template #2 (for reduced or pro-rated merit increases)
Dear [Employee Name]:
I am pleased to inform you that a ___% increase to your base pay has been approved under the 2017-2018 Merit Program for Non-Represented (Policy-covered) Staff. Your new pay rate is $_______/month or /hour, effective June 18, 2017 for bi-weekly paid employees or July 1, 2017 for monthly paid employees. Please note that the (choose applicable reason: promotional /equity /reclassification) increase you received this last fiscal year was factored into the determination of your merit increase amount.
Thank you for your continued commitment and dedication to our University.
Sincerely,
[Supervisor or Department Head]