Recruitment

RECRUITMENT

UC Santa Barbara is committed to hiring qualified and talented people as outstanding employees, leaders and managers. The Talent Acquisition Unit is available to assist departments in:

  • Developing effective job postings 
  • Developing a diverse candidate pool through the use of strategic advertising
  • Providing guidance on screening applications, interviewing, reference checking, and setting the salary
  • Ultimately, offering the job

 

Equal Opportunity/Affirmative Action Statement
UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. 

Privacy Notification Statement
The State of California Information Practices Act of 1977 (effective July 1978) requires the University to provide the following information to individuals who are asked to supply information about themselves: Application: The principal purpose for requesting information on the Application is for applicant-tracking purposes and to collect applicant contact information. Affirmative Action and Equal Employment Opportunity Data Form: Information furnished on this form is requested by UCSB's Affirmative Action Office. The University of California, Santa Barbara is a Federal contractor and, therefore, must comply with Affirmative Action regulations issued pursuant to Executive Order 11246, Federal Revised Order No. 4, Section 503 of the Rehabilitation Act of 1973 and Section 402 of the Vietnam Era Veterans Readjustment Assistance Act of 1974. Furnishing the information on this form is voluntary. There is no penalty for not completing this form. The offices responsible for maintaining the information supplied on this form are the UCSB Human Resources Office and the Affirmative Action Office.

General Data Protection Regulation (GDPR) Statement for Persons in the European Economic Area: As part of our commitment to protecting your privacy, the General Data Protection Regulation (GDPR) Privacy Statement ("Privacy Statement") is designed to provide you, as a person in the European Economic Area, with information regarding the types of personal information that the University of California’s Human Resources departments and offices collect about you. The Privacy Statement can be found at: https://ucnet.universityofcalifornia.edu/gdpr.html. Information supplied on this form are the UCSB Human Resources Office and the Affirmative Action Office.

Divisional Review Process for Filling Vacant Positions


Due to the ongoing COVID-19 pandemic, UC campuses continue to face significant financial challenges related to unexpected expenses and revenue losses. In order to continue to protect and manage our limited resources, the centralized campus review process (Staff Hiring Pause) has been delegated to each divisional Vice Chancellor. Please see revised instructions per division below:

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Promotions, Recruitment Waivers + Exceptions

Internal Promotions

Providing for Internal Promotions

To provide career development opportunities for its employees and fulfill its affirmative action and equal opportunity commitment, the University will give special consideration to qualified career employees who have been recommended for promotion into new or vacant positions within their divisions and as supported by their dean and/or divisional control point. These promotional opportunities will be provided as consistent with employee qualifications, achievement, development, and job performance.

Steps for requesting an internal promotion:

  1. Submit an online job description or job description update action to Compensation via Job Builder as appropriate.
  2. Prior to submitting your request, consult with Talent Acquisition.
  3. Upon approval of the position, submit the divisional hiring request form if applicable (See New Divisional Review Process for Filling Vacant Positions).
  4. Create a job opening for a direct hire in TAM. After the job opening has been saved and submitted in TAM, browse for your draft job opening (Note: Due to the run time of the Search Index, it may take up to one hour before the job opening will appear in "Browse Job Openings"). Use the "Activity & Attachments" tab to upload:
    • The approved job description from Job Builder
    • The approved divisional job opening request if applicable
    • The completed Internal Promotion Policy Request Form, as supported by the dean and/or divisional control point
    • The completed Skill Set Analysis Worksheet
  5. Have the candidate register in TAM and apply without selecting a job. Talent Acquisition will link the application to the job opening for the direct hire. 

Following a review of the request by Human Resources and the Equal Opportunity & Discrimination Prevention Office, you will be informed that the request has been approved or denied. Any approved requests are then processed in TAM by Talent Acquisition.

Exceptions to Recruitment

Providing for Exceptions to Recruitment

PPSM 20.G - Recruitment provides that recruitment is not required under certain circumstances.

Steps for requesting an exception to recruitment in accordance with policy:

  1. Submit an online job description or job description update action to Compensation via Job Builder as appropriate.
  2. Prior to submitting your request, consult with Talent Acquisition.
  3. Upon approval of the position, submit the divisional hiring request form if applicable (See New Divisional Review Process for Filling Vacant Positions).
  4. Submit the following to Talent Acquisition via HR ServiceNow>Talent Acquisition>Other Hiring Requests:
    • The approved divisional job opening request if applicable
    • A written request to the Talent Acquisition Manager that references the applicable UC policy, documents the individual’s qualifications for the position, and states the proposed effective date and salary rate

If approved, submit a job description update action to Compensation with the new incumbent’s name.

Waivers of Recruitment

Providing for Waivers of Recruitment

A waiver of open recruitment for filling a vacant career position may be authorized by Human Resources based on special circumstances and in accordance with equal opportunity and affirmative action objectives. Special circumstances may include:

  • Previous recruitment attempts did not result in identifying a qualified
    candidate pool, and/or recruitment difficulties in attracting candidates with the
    required skills, knowledge and abilities unique to the position have been
    documented.
  • Unanticipated business requirements warrant filling the position on an
    immediate basis and the time needed to conduct a search would have a
    negative impact on meeting critical operational needs of the department or
    would violate a formal contractual obligation of the University.
  • There are special appointment conditions, such as an organizational entity or
    program moving to the location along with specified current employees.
  • The delay resulting from conducting a competitive recruitment would
    endanger health and safety.

Steps for Requesting a Waiver of Open Recruitment

  1. Submit a new job description or job description update action to Compensation via Job Builder as appropriate. 
  2. Prior to submitting your request, consult with Talent Acquisition.
  3. Upon approval of the position, submit the divisional hiring request form if applicable (See New Divisional Review Process for Filling Vacant Positions).
  4. Create a job opening for a direct hire in TAM. After the job opening has been saved and submitted in TAM, browse for your draft job (Note: Due to the run time of the Search Index, it may take up to 15 minutes before the job opening will appear in "Browse Job Openings".). Use the "Activity & Attachments" tab to upload:
    • The approved Job Description from Job Builder
    • The approved divisional hiring request form if applicable
    • The completed a Waiver of Open Recruitment Request Form with the department and control point approvals
  5. Have the candidate register in TAM and apply without selecting a job. Talent Acquisition will link the application to the job opening for the direct hire.
  6. Written notice of the completion of the waiver approval process or denial of the request will be forwarded to the department, and the job status and applicant status will be updated in TAM by Human Resources accordingly.