New Employees

New Employee Checklist

Welcome to UCSB!  A successful orientation requires the combined efforts of the supervisor, the employee and University service units to effect a smooth transition to campus life.

Preparing For Your First Day

  • Finding your way around
    UCSB Maps

  • Parking Permit
    Your hiring department will give you instructions on how to obtain a parking permit for your first day on campus. You will need to complete the new hire paperwork before you can apply for a long-term permit.

    Parking Services

  • New Hire Paperwork
    Your department personnel coordinator will give you the forms and help you complete the required information.

    • Bring acceptable documents that establish your identity and eligibility to work in the US.  A list of acceptable documents is available on the USCIS website.

First Few Weeks

  • Attend New Employee Orientation
    Discuss attending New Employee Orientation with your supervisor.  At New Employee Orientation you will learn about the UC System, UCSB organization and policies and UC Benefits. New Employee Orientation is offered the first and third Tuesday of each month, from 9:00am-4:00pm. It is held in the Human Resources Learning Center (SAASB 3101DD) on third floor of the Student Affairs & Administrative Services Building.
  • View the New Employee Orientation Slide Show
    In addition to attending New Employee Orientation, the slideshow will give you an overview of UCSB history, organizational structure and policies as well as the many staff tools and resources offered on campus.  (To view in slideshow mode click the "Slide Show" tab.  Then click "From Beginning.)
  • Enroll in Benefits
    As a new employee, you probably have a lot of questions about your Health and Welfare Benefits. In addition to New Employee Orientation, you will find resources to help you make the right choices on the Benefits and At Your Service websites.

    Remember, you have 31 days from your first day at work to enroll in your benefits. 

Newly appointed faculty members who don’t enroll within 31 days of their start date have a second period of eligibility that begins on the first day of classes for the semester or quarter in which the appointment starts or the first day the faculty member arrives at the campus, whichever comes first.

For most plans, you’re covered on your first day at work.  But, we will need time to process your enrollment.

Learn about Benefits
Enroll in Benefits

  • Learn about Safety
    Learn about emergency procedures and safety training programs.
  • Get an ID Card
    All current Faculty and Staff members may request a UCSB ACCESS identification card. The Access card is a multipurpose card that contains your picture and employee number.  It can be used for:
    • identification at campus events
    • opening authorized keyless locks
    • recording work time in KRONOS
    • checking out University Library books
    • debit card purchases on campus

You must have an active appointment in the Payroll-Personnel System to request an ID card.
Go to the University Center Information Desk located on the main level of the University Center. Appointments are not necessary.  Bring one of the following photo IDs:  Valid driver's license, State identification card or Passport.

UCen Access Card/Information Desk 
(805) 893-2464

Access Card Application

  • Explore other sections of the Human Resources website:
    • Employee Services
    • Career Management
    • Current Employee
    • Training


Welcome to UCSB!