Managers & Supervisors

Alternate Schedules/ Telecommuting/Reduced Schedules

UCSB recognizes the importance of helping employees manage a work/life balance, including providing opportunities for flexible work schedules (e.g., flextime, compressed work week, and telecommuting) and reduced time appointments. UCSB also offers formal programs like Employee-Initiated Reduction in Time and Phased Retirement. Human Resources encourages you to give serious consideration to these requests as many studies have shown employees are often more engaged and satisfied with their employment when they have some control over their work schedules.

Employees should have your written approval prior to starting any alternate or reduced schedule. Note: Approval to work an alternate schedule or to telecommute is at management discretion.

Flexible Work Schedules

Flexible work options may be available to UCSB employees, with management approval. If an employee requests an alternate or reduced schedule, you have the discretion to approve or deny the request. You should review campus’ Flex Schedule Guidelines prior to approving any flexwork agreement.

The flexible work schedule should be outlined in writing and signed by both parties using the Employee Flex Schedule Agreement Form.

Flexible work options include:

Flextime—Employees choose their starting and quitting times from a range of available hours. These periods are usually at either end of a "core" time during which most department business takes place.

Compressed Work Week—Under this arrangement, the standard work week is compressed into fewer than five days, e.g., four 10-hour day, three 12-hour days or arrangements in which employees work 9-or 10-hour days over two weeks and are compensated with an extra day or two of time off during that time.

Telecommuting- Employee works from home or some other non-office location. (This option is not recommended for non-exempt employees due to the inability to directly verify working hours and sign-off on timekeeping records.)

Reduced Work Schedules

Depending on your department needs and the requirements of a particular position, you have the discretion to approve a temporary or permanent reduction in time for an employee. HOWEVER, this must be entirely voluntary and at the employee’s request. If you are initiating the reduction in time, this is not voluntary and is considered a layoff and the reduction must be processed according to the applicable University policy collective bargaining agreement.

Employee-initiated Reduction In Time (ERIT)

UCSB recognizes the importance of helping employees manage a work/life balance, including providing opportunities for flexible work schedules and reduced time appointments through programs like ERIT.

ERIT enables eligible career Staff to voluntarily reduce their working times and corresponding pay while retaining many other benefits of full-time employment, subject to departmental approval.  For more information please see the ERIT page on the UCnet website.

Effective July 1, 2017, policy-covered (99) employees are eligible to participate in ERIT; July 1, 2017 for exempt employees and July 2, 2017 – the first bi-weekly pay period after July 1, 2017 – for non-exempt employees.  For represented employees, participation in ERIT is subject to collective bargaining.  Please check below for updates on the status of eligibility for represented employees.

If an employee previously participated in ERIT and is eligible to participate in ERIT after the current contract ends on June 30, 2017, please have the employee submit a new contract rather than an amendment to continue participation in the ERIT program.

Eligible Employees, as of July 25, 2017:

99/ policy-covered staff

CX/ clerical

DX/ physicans and dentists

HX/ health care professionals

RX/ research support professionals

SX/ service

TX/ technical

ERIT Resources

UCSB ERIT Renewal Communication

Employee-Initiated Reduction in Time (ERIT) Program - Program Overview

ERIT FAQs

ERIT Contract

ERIT Contract Amendment

 

Phased Retirement Program

The Phased Retirement Program enables eligible Career Staff members (except the Senior Management Group) to voluntarily reduce their working time and corresponding pay in exchange for a lump sum incentive upon retirement at the end of participation. The intent of the program is to help eligible employees who are 55 or older transition into retirement and allow for longer-term planning for employees, their families and the departments they work in. The reduction also helps departments achieve temporary salary savings during this period of budgetary shortfall.

This program was renewed and will continue to run from January 1, 2015 through December 31, 2019 (see memo).

Program Guidelines, FAQs and Forms

Program guidelines, FAQs and forms are located on the UCnet (link is external) website.

Local Implementing Procedures

Instructions on how to implement this program can be found at UCSB Local Procedures - Phased Retirement Program.

For represented employees, participation in the Phased Retirement Program is subject to collective bargaining.  As of January 9, 2015, employees in the clerical (CX) and  physicians & dentists (DX) bargaining units are eligible to participate in the Phased Retirement Program.  Please check back on this web page for updated information as it becomes available.

Contacts

Questions? Please contact Amy Arnold at email (link sends e-mail) or x4068.