Employment

Reemployment of Retirees

UC rehired retirees are individuals who are anticipating returning to UC employment who are currently receiving a Monthly Retirement Income or have received a Lump Sum Cashout from the University of California Retirement Plan (UCRP).

UC Retiree in a Staff Position or Senior Management Group

  • Reemployment must not occur until there has been a break in service of at least 30 days, and preferably 90 days.
  • Employees who have not reached normal retirement age (defined by UCRP as age 60 for most members and age 50 for Safety members), must not engage in discussions concerning reemployment until after they have received their first monthly payment or Lump Sum Cashout or 30 days after separation, whichever is later.
  • Reemployment must result from University need, for example: the retired employee possesses skills and institutional knowledge that the hiring department cannot otherwise obtain with equal cost effectiveness; the hiring department anticipates a prolonged process for hiring a replacement; or the hiring department anticipates that the retired employee will assist the replacement in acquiring necessary skills and knowledge.
  • The appointment must be limited to no more than 43 percent time in a 12-month period. A 43% appointment may be calculated as any monthly percentage and duration that mathematically equals or is less than 43% of a 12 month period. (5.16 months full-time equivalent) Example: 50% for 10 months =5 months.
  • Any appointment at 43.75% or more, regardless of duration will result in eligibility for some level of benefits. Please have the retiree review the information on benefits in the Retired Employees Fact Sheet.
  • Prior to reemployment, the department will need to complete Retired Employee Approvals Form (Tip: Open with Adobe Reader).
  • The completed form should be submitted at least 30 - 45 days prior to the employees date of hire to HR's Employment Office for review and approval by the HR Director and the Chancellor.  Please submit a limited appointment job description in OACIS.  If salary is above midpoint, please attach an approved above-midpoint hire request form (only if this is the first time hiring them as a retiree above midpoint. If they have already worked in a retiree appointment immediately preceeding this one, a new above midpoint form is not necessary).  Please have the retiree complete the UCRP Rehired Retiree Election Form (UBEN 1039). You will submit a copy to Employment and keep the original for your records as you will upload this document in UCPath when you are adding their appointment to UCPath.   Also, please note that when you are entering this appointment in UCPath you will enter them with the code of '15' for a retiree and not as a '4' for limited appointments. Note: These above midpoint hire form is not required at the time of submitting the Retired Employee Approvals Form.
  • Once the HR Director has reviewed the Retired Employee Approvals Form for compliance, the form will then be sent to the Chancellor for final approval.
  • HR's Employment Office will contact the department when the approval form has been approved or if additional information is requested. A copy of the signed approval form will be sent to the department. If the approval form has been denied, HR will contact the department.
  • All critial positions, i.e the majority of position on campus, including Retired Rehirees will need a criminal history background check completed for each new appointment. If your department does not have a HireRight account for you to begin this process, you will need to submit a Form A to Human Resources, katharine.martin@hr.ucsb.edu, so that we may initiate the HireRight invitation.
  • A UC retiree who elected a monthly pension will need to complete the UCRP Rehired Retiree Election Form (UBEN 1039). The UC Path Center will be responsible for sending out the UBEN 1039 to the retired rehiree and then the retired rehiree will fill it out and submit it to HR's Employment Office.  (This form is not applicable if the retiree elected a Lump Sum Cashout.)
  • If you are suspending retirement please contact Benefits for coordination of health benefits.

UC Retiree in an Academic Position

  • Recall appointments for academic appointees and other academic appointments are governed by APM 205: Recall of Academic Appointees.
  • Reemployment must not occur until there has been a break in service of at least 30 days, and preferably 90 days.
  • Employees who have not reached normal retirement age (defined by UCRP as age 60 for most members and age 50 for Safety members), must not engage in discussions concerning reemployment until after they have received their first monthly payment or Lump Sum Cashout or 30 days after separation, whichever is later.
  • Recall appointments are limited to a total of 43% time.
  • Please contact Academic Personnel for further information.