Current Employees

Managing My Time & Attendance

Timekeeping

As a University employee, you are responsible for the timely and accurate reporting of your work hours. If you are a non-exempt employee, you are paid on an hourly basis and must account for your time in up to 15 minute increments. Exempt employees are salaried and report time on a weekly basis.

Kronos — Most employees use Kronos — the campus’ electronic time management system — to keep track of their work status, time and attendance, while helping to ensure compliance with pay rules and regulations, leave requests, and applicable University policy and collective bargaining agreements.

Timesheets — Some departments will continue to report time manually until they transition to Kronos, thereby using one of the following forms to record and report work hours:

  1. Monthly Timecard for Exempt Employees (salaried employees)
  2. Biweekly Timecard for Non-Exempt Employees (hourly employees, temporary employees and work-study students)

Paid Time Off

Generally, all employees may accrue vacation, compensatory time and sick hours to use for paid time off. Employees are also generally eligible for Holiday pay. The amount of paid leave accrued is determined by your title/pay plan, percentage of time and the amount of qualified service credit. Specific information on how to calculate paid time off and determine usage of that time is available in the applicable University policy or collective bargaining agreement. The following tables, found in the Useful Links box to the right, provide general guidance and assistance for understanding the calculation of paid leaves:

  • Vacation Accrual Chart
  • Vacation Earning Tables Matrix
  • Sick Leave Pay Earning Table
  • Holiday Pay Earning Table
  • Monthly Working Hours Table

Other Paid Leaves, including those listed below, may also be available. Please consult the applicable University policy or collective bargaining agreement for eligibility criteria and more information.

  • Administrative Leaves
  • Bereavement Leave
  • Blood Donation
  • Catastrophic Leave
  • Jury Duty
  • Military Leave

Unpaid Time Off

You may be eligible for unpaid time off, depending on the applicable University policy or collective bargaining agreement.

  • Family and Medical Leave
  • Military Spouse/Domestic Partner Leave
  • Parental Bonding Leave
  • Personal Leave of Absence
  • Pregnancy Leave

Service Credit

There are three types of calculations for service credit:
Vacation Service Credit — Used for determining vacation accrual rate and time towards service awards.
Retirement Service Credit — Used for determining service credit towards retirement.
Appointment/Seniority Service Credit — Used for layoff and reduction in time seniority calculation purposes.

More information about Service Credit

When the information presented on this web page or elsewhere on this site is in conflict with University policies, procedures or applicable collective bargaining agreements, the terms of those University policies, procedures and agreements shall govern.